RFQ Lifecycle Automation
Zentis AI transforms RFQ management into an end-to-end,
intelligent, and fully traceable broker
orchestration workflow.
Manual RFQ coordination creates
delays and operational blind spots.
Manual RFQ handling across emails, spreadsheets, and fragmented tools delays quote turnaround, creates follow-up gaps, and reduces broker control. Tracking which carriers responded, who needs reminders, and which deadlines are breached becomes operationally heavy. Lack of structured monitoring increases missed responses, escalations, and compliance risk, while auditability suffers due to unstructured email-based exchanges.
Zentis AI orchestrates the complete
RFQ lifecycle through coordinated
Agentic workflows.
An RFQ Creation agent assigns a unique RFQ_ID and structures metadata.
A Carrier Resolution agent dynamically selects recipients and manages
contact versioning. An Email Dispatch agent sends RFQs via Malbazaar’s
Zoho Mail with embedded identifiers. A Mailbox Monitoring agent
continuously scans inbound responses, classifies replies
(Quote Received, Extension, Decline), and updates status in real time.
A Reminder & Escalation agent automatically triggers nudges based
on due dates and carrier behavior. All responses are stored securely under
RFQ context with full audit logging and S3 version control.
This Agentic orchestration eliminates manual follow-ups, ensures lifecycle visibility, and strengthens broker-carrier coordination.
Expected Impact
50% faster RFQ turnaround cycles
Improved response rates through automated reminders
Deliver structured, timely, and controlled broker negotiations
Witness Agentic Intelligence in Action
Reduced manual tracking and email dependency
Complete auditability and traceability
